Property managers & agencies
From 20 units to a few hundred across many landlords. Your team shares one rent roll, one arrears list and one set of statements.
Rent reminders that send themselves. Repairs with photo proof.
PropertyAdmin turns your rent spreadsheet into a one-page statement every month, for each landlord you manage or for your own flats. Overdue tenants get a reminder every morning, and every repair comes with a photo.
Not ready to switch? We’ll make your next three statements from your spreadsheet, free.
Harbourline Property Mgt.
Victoria Island, Lagos
Statement — March 2025
Chief Babatunde Adeyemi
Rent collected
Expected from 6 units₦900,000
Collected₦750,000
Management fee (10%)−₦75,000
Arrears
Unit B2 — Chinedu O. · 22 days₦75,000
Unit C4 — Amina S. · 7 days₦75,000
Maintenance
Unit A1 — generator repair₦40,000
Unit B2 — plumbing₦15,000Net to landlord₦620,000
- 5 minfrom spreadsheet to statements
- 08:00reminders go out, every morning
- 1 pagestatement per owner, per month
- 14 daysfree, Excel import done for you
Month end, before and after
Without PropertyAdmin
- An evening in Excel rebuilding the month’s figures
- Chasing rent from memory and your call log
- Nobody sure what the ₦40,000 repair was for
- A WhatsApp voice note where a report should be
With PropertyAdmin
- Statements built from the month’s payments and repairs
- Every overdue tenant reminded at 08:00, and it’s logged
- Each repair on the statement with before and after photos
- One clean page on the 1st that reads in 20 seconds
From spreadsheet to statement in under five minutes.
It used to take an evening in Excel every month.
- 1Day one
Upload the spreadsheet you already use
Units, tenants, rent and due dates come straight in from your Excel. No retyping, nothing to install.
- 2Every morning
Overdue tenants get a reminder
At 08:00 each overdue tenant gets an SMS. You open one list and see who owes, how much, and for how long.
- 3Month end
One click, the month’s statements
Rent in, arrears by tenant, repairs with photos, and the net amount. Send it on WhatsApp or by email.
Arrears that chase themselves.
Stop chasing rent from memory. Every overdue tenant gets a reminder each morning, and every message is logged. That log goes on the statement as proof you followed up.
Polite, firm or final-notice wording · pause any tenant · tenants call, WhatsApp or reply on their link
Owed right now₦730,000
Yusuf Abubakar
1B · Yaba
Chinedu Okeke
B2 · Surulere
David Mensah
Flat 3 · Lekki
Amina Sule
C4 · Surulere
“Hello Chinedu, your rent of ₦75,000 for B2, Bode Thomas Court is now 22 days overdue. Please pay today…”
Every naira has a photo behind it.
Log a repair from your phone with a before photo, the technician and the cost. Close it with an after photo. It goes onto the month’s statement automatically, so nobody asks what the ₦40,000 was for.
Every unit on one screen
Who owes, how much and for how long, across every property. Open a tenant to remind them or record a transfer.
Owed to your landlords right now
₦1,215,000
7 tenants behind · reminders went out at 08:00
- Alhaji Musa Bello45 days₦130,000Yusuf Abubakar1B · Herbert Macaulay Close, Yaba
- Chief Babatunde Adeyemi22 days₦75,000Chinedu OkekeB2 · Bode Thomas Court, Surulere
- Mrs. Ngozi Okafor17 days₦450,000David MensahFlat 3 · Admiralty Gardens, Lekki Ph. 1
- Mr. Emeka Nwosu17 days₦260,000Paylane Tech LtdSuite 4 · Ajose Adeogun Plaza, Victoria Island
- Dr. Funmilayo Lawal13 days₦140,000Chiamaka IbeUnit 2 · Isaac John St., Ikeja GRA
Everything a month of property management needs
Owner statements
Rent in, arrears by tenant, repairs and the net amount on one page, for each landlord or for yourself.
Daily rent reminders
Polite, firm or final-notice SMS at 08:00 to every overdue tenant. Pause anyone.
Photo-backed repairs
Before and after photos, technician and cost, straight onto the statement.
Units & rent roll
Every unit by property, with what’s expected and collected this month.
Excel import
Bring the spreadsheet you already keep. We do the import with you on day one.
WhatsApp or email
Send statements where owners already read them, or save a PDF.
Your team, by role
Owners, managers, caretakers and site maintenance each get a login. Site maintenance sees only the repairs in their buildings.
Always exportable
Your statements are yours, even if you stop paying. No reports held hostage.
Whoever runs the building
Landlords managing their own units
A handful of flats and no manager? Get the same reminders, repair log and statement on the 1st, and give your caretaker the repairs.
Tenants sharing a compound
Levies for the cleaner and the water, the kitty, notices to every flat and the sweeping rota, without scrolling back through the group chat.
What managers and landlords say
“For two years I got a WhatsApp voice note instead of a report. Now I get one page on the 1st and I can see every repair.”
Mrs. Folake Adewale6 flats, Gbagada · landlord“Month end used to be a whole Sunday in Excel. Now I check the statements over breakfast and send them before 10.”
Tunde BakareProperty manager, 140 units · Lekki“The reminders go out without me. I only call the tenants who still haven’t paid after a week.”
Ngozi EzeAgency owner, 85 units · Wuse, Abuja
Your tenants’ data stays yours
Statements stay exportable even if your account is locked.
Encrypted contact and bank details
Tenant phone numbers and bank details are encrypted and never written to logs.
Every account kept apart
Each account’s data is fully separate. Landlords you manage for see only the statement you send.
Photos without location
Location data is stripped from repair photos before they’re stored.
Pay only for occupied flats.
Empty flats are free and there’s no base fee. Compounds pay ₦500 per household. Everything included, logins for your whole team, 14-day free trial.
Questions people ask us
Property managers and agencies running units for landlords, landlords running their own units, and tenants who share a compound and its costs.
No. Tenants keep paying by transfer or USSD as they do now. You record the payment and its reference in PropertyAdmin.
No. Reminders arrive as an ordinary SMS or WhatsApp message with your number to call or WhatsApp, and a link where they can see what they owe and write back. No app or sign-in.